Privacy Policy

The H2020 OntoTrans project (Grant Agreement No 862136), is coordinated by the Institute of Sensor and Actuator Systems of the Technische Universität Wien (TU Wien). Data protection and data security are very important to us when you use the OntoTrans website. So, at this point, we would like to tell you which items of your personal data we collect when you visit our website and which purposes they are used for.

As changes in the law or in our internal processes may make it necessary to adapt this data protection declaration, we would ask you to read this data protection declaration regularly. The data protection declaration can be retrieved, saved and printed at any time at "data protection declaration" at (https://www.tuwien.at/datenschutz)

1. Controller and scope of application

The controller within the meaning of the European Union's General Data Protection Regulation (GDPR) and other national data protection laws of the EU member states and other legal data protection provisions is the

Rectorate of TU Wien
Karlsplatz 13
1040 Vienna

This data protection declaration applies to the website of OntoTrans, which can be retrieved at the domain ontotrans.eu (referred to below as "our website" or "internet presence").

2. Data protection officer

Mag. Christina Thirsfeld
TU Wien
Karlsplatz 13/018
datenschutz@tuwien.ac.at

If the rights of data subjects within the meaning of this data protection declaration (e.g. the right to information, right to erasure, etc.) are asserted, all such applications or requests must be addressed to:  datenschutz@tuwien.ac.at.

Within the OntoTrans project, please contact the Coordinator and Dissemination and Communication Manager Nadja Adamovic via nadja.adamovic@tuwien.ac.at for any questions regarding GDPR issues.

3. What are personal data?

Personal data are individual information about the personal or factual circumstances of a specific or identifiable natural person ("data subject"). This includes such information as your name, address, telephone number, date of birth or email address. Information with which we cannot establish any connection to your person (or can only do so with undue effort), e.g. as by anonymising the information, is not personal data.

4. General remarks on data processing

4.1 Scope

We generally collect and use our users' personal data only to the extent necessary to provide a functional website and our content and services. We use your personal data to provide the information and services we offer, to answer your questions and to operate and improve our website and applications.

We collect and use our users' personal data only in accordance with a corresponding statutory basis within the GDPR[1] , for example based on a legal obligation, such as according to 2002 University Act (UG), a contractual obligation, the public interest or the consent of the user. We will make no further use of your personal data. We will not transfer your personal data to third parties or use your data for advertising purposes without your consent except in the cases described below, unless we are legally obliged to disclose data.

4.2 Statutory basis

If we obtain the consent of the data subject to process personal data, we do so on the basis of sec 6, par 1 (a) EU General Data Protection Regulation (GDPR). Section 6, par 1 (b) GDPR serves as the statutory basis for the processing of personal data required in order to perform contracts to which the data subject is a party. This also applies to processing required in order to implement pre-contractual measures. If it is necessary to process personal data in order to fulfil a statutory obligation to which the TU Wien is subject, this is done according to sec 6, par 1 (c), GDPR.

Should vital interests of the data subject or another natural person make it necessary to process personal data, sec 6, par 1 (d) GDPR serves as a statutory basis. If the processing is necessary for the performance of a task carried out in the public interest, sec 6, par 1 (e) GDPR serves as the legal basis. If processing is necessary to safeguard a legitimate interest of TU Wien or a third party and if the interests, fundamental rights and fundamental freedoms of the data subject do not outweigh the first-mentioned interest, sec 6,par 1 (f), GDPR serves as the statutory basis for processing.

4.3 Erasing and duration of storage

As soon as the purpose of the storage no longer applies, the personal data of the data subject will be erased or blocked. However, the data may be stored if European or national legislatures have made provision for this in EU Regulations, legislation or other regulations to which the person responsible is subject. The data will also be blocked or erased if a storage period prescribed by the aforementioned standards expires, unless it is necessary to further store the data in order to enter into or perform a contract.

5. Processing of personal data and purposes of data processing

5.1 During your website visit

You have the choice to access our website without revealing your identity. In this case, the active browser on your computing device sends nothing but the automatic information about itself to the server of our website to enable the connection. This includes the browser type and version and the date and time of access. Included in the transmitted data is also the IP address of your device.

We process the IP address for technical and administrative purposes when we establish a stable connection between your device and our server. This ensures the security and functional reliability of our website. In the event an attacker tries to harm our system, the stored data allow us to trace the illegitimate activity.

The legal foundation for processing the IP address is Article 6 para. 1. lit. f GDPR. We have legitimate interests in maintaining the security of our website and in providing trouble-free website services as outlined above.

Processing the IP address of the requesting device in our log file does not allow us to draw direct conclusions on the identity of the website visitor.

Furthermore, we use cookies and analytical services when visitors access our website. We explain the use of cookies and analytical services in Sections 4 and 5 of this data protection statement.

5.2 Registration as OntoTrans Stakeholder

Experts might be invited to register as stakeholder within the framework of the H2020 project OntoTrans funded by the European Commission. Based on the wide experience of all OntoTrans stakeholders the project expects a large number of various feedback on OntoTrans activities.

OntoTrans Stakeholders will receive regular information on general OntoTrans activities via electronic newsletter and website like

  • Workshops/meetings/webinars (information on topic and purpose, invitation …)
  • Online surveys (information on topic and purpose, invitation …)
  • Outcome (publishable OntoTrans reports and other publications)

Personal data /information collected within the online stakeholder registration form:

  • Name of stakeholder
  • Email address of stakeholder
  • Affiliation of stakeholder
  • Experience related to topics the OntoTrans project (voluntary)
  • date and time of sending the registration

The collected personal data is reduced to a minimum (according to the “data minimisation” principle), just so far, that the communication between the members of the consortium, organising activities, and the registered stakeholders is as efficient as possible.

Collected personal data may be only kept as long as it is necessary for the purposes for which they were collected, or in accordance with the established auditing, archiving or retention provisions for the project.

Registration as OntoTrans Stakeholder is completely voluntary. At any time you may cancel the registration by contacting the project coordinator or project technical manager via https://ontotrans.eu/contact/.

We collect the data in response to the enquiries of interested parties. According to Article 6 para. 1, page 1, lit. b GDPR, the data collection is necessary for the mentioned purposes, to perform according to the participation contract and to meet the conditions precedent to entering into the participation contract.

Consequently within the registration as OntoTrans Stakeholder you agree that we will use your email address to send our OntoTrans activities info mails to you.

You may opt out of receiving our OntoTrans activities info mails at any time by sending your unsubscribe request to contact@ontotrans.eu.

5.3 Using OntoTrans Contact Form

We offer you the opportunity to communicate with us via a form on our website. Sending us this form requires entering the following required information:

  • First name and last name and
  • your email address

We need these data to learn who sent us the enquiry and have the means to answer you.

You start the communication when you send us the filled out form. In return, we process the personal data you provided in the contact form so that we can respond to your enquiry. Therefore, the data processing is in our legitimate interest according to Article 6 para. 1, page 1, lit f GDPR.

At the end of our web form-based communication with you, we will deletes the no longer needed collected data.

5.4 Registration to workshops, meetings or surveys

On regular basis, we invite OntoTrans Stakeholders to different kind of events. Based on your wide experience in related topics of the OntoTrans project your contribution to and your feedback on OntoTrans activities is expected and very appreciated. As participant in these OntoTrans activities, you will have the possibility to share your experience, to contribute to the goals of the project and get information on the current research topics of the OntoTrans project.

They may be required to register online for these events. Should we request additional data, we will specifically identify this as “required” (for example, using an *). In addition, participants often have the opportunity to volunteer additional information.

Personal data /information collected within the online registration for OntoTrans events:

  • Name of participant
  • Email address of participant
  • Affiliation of participant
  • Experience related to topics the OntoTrans activity and project (voluntary)

We process the required data mostly to identify you as an event participant and to reserve a place for you. In addition, we agree with you on the type of event, provide you with information for and after the event and overall ensure that you enjoy your participation and the event proceeds smoothly. The volunteered data help us to plan and organise our events in tune with your interests and age.

We collect the data in response to the enquiries of interested parties. According to Article 6 para. 1, lit. b GDPR, the data collection is necessary for mentioned purposes, to perform according to the participation contract and to meet the conditions precedent to entering into the participation contract.

6. Transfer of personal data to third persons

We transfer your personal data to third parties only under the following circumstances:

  • You have consented to the transfer explicitly as prescribed in Article 6 para. 1, page 1, lit. a GDPR
  • We entered into a contract with you, and the transfer is necessary to execute the contract as prescribed in Article 6 para. 1, page 1, lit b GDPR
  • According to Article 6 para. 1, page 1, lit. c GDPR and according to applicable law, we are obligated to transfer the data to a specific third party.

The third party/third parties shall use the transferred data for the specified purpose exclusively.

The transmission/transfer of personal data to a country outside the EU or to an international organisation is prohibited.

7. Social Plug-ins

We use social plug-ins (media buttons, media boxes) on our website.  These are small box-like buttons. Click on them to place the content of our website under your profile in social network sites.

If you click on such a button, a link will be established between our website and the social network to which you subscribe. Aside from the respective content, the social network provider will receive other personal information. This includes the information that you visit our website at that time.

For the integration of the social plug-in, we use the Shariff Solution. This solution by c’t and Heise prevents your device from creating a link to the social network merely because you visit a website featuring a social plug-in button without clicking on it. This means, our website transmits information to the social network site only after you have clicked on the media button.

We use the following social media plug-ins:

8.1  Facebook sharing of Facebook Ireland Limited

Sometimes, information is transmitted to the US domicile of the parent company Facebook Inc. Facebook complies with the Data Protection Regulations of ‘US Privacy Shield’ and is registered with the US Privacy Shield Program of the US Department of Trade.

Purpose and scope of the data collection and further processing and use of the data by Facebook and your user rights in your relationship with Facebook as well as your ability to influence your privacy rights by changing your browser settings are subject to your privacy agreement with Facebook.

8.2  Twitter sharing by Twitter, Inc

Twitter complies with the Data Protection Regulations of ‘US-EU Privacy Shield’ and “Swiss-EU Privacy Shield”. For further information on the data protection provided by Twitter please read the Twitter Data Protection Statement.

8.3  LinkedIn sharing by LinkedIn Ireland Unlimited Company

For further information on the data protection provided by LinkedIn please read the LinkedIn Data Protection Statement.

8.4  Instagram sharing by Facebook Ireland Limited

Sometimes, information is transmitted to the US domicile of the parent company Facebook Inc. Facebook complies with the Data Protection Regulations of ‘US Privacy Shield’ and is registered with the US Privacy Shield Program of the US Department of Trade.

Purpose and scope of the data collection and further processing and use of the data by Facebook and your user rights in your relationship with Facebook as well as your ability to influence your privacy rights by changing your browser settings are subject to your privacy agreement with Facebook.

8. Youtube

Based on the agreement according to Article 6 Para. 1, page 1 lit. f GDPR, we use components (videos) of YouTube, LLC, 901 Cherry Avenue, 94066 San Bruno, CA (USA) (in the following referred to as ‘YouTube’), a company of Google Inc., Amphitheatre Parkway, 94043 Mountain View (USA),  (in the following referred to as ‘Google’).

In the process, we use the ‘extended data protection mode’ option provided by YouTube.

Upon requesting an Internet page with embedded video, our website connects to the YouTube servers and renders the content on the Internet page using your browser.

According to the information provided by YouTube, in the ‘extended data protection mode’, your data will be transmitted to the US YouTube servers only while you watch the video. The transmitted data include the Internet page you just viewed and device-specific data including your IP address.  By clicking ‘run’ on the video, you agree to this mode of transmission.

Should you be logged into your YouTube account at the same time, YouTube will associate these collected data with your member account. You are able to prevent this by logging out of your YouTube account.

Google complies with the Data Protection Regulations of ‘US Privacy Shield’ and is registered with the US Privacy Shield Program of the US Department of Trade.

For further information on the data protection provided by Google in connection with the use of YouTube, please read the Google Data Protection Statement.

9. Your rights as affected Person

  • According to Article 7 para. 3 GDPR, you have the right to revoke any consent declaration at any time, which you have given to us before. This has the consequence that we are no longer privileged to continue the respective activity.
  • According to Article 15 GDPR, you have the right to demand information on your personal data, which we have processed. In particular, you have the right to information on the following: Purposes of the data processing – The categories of personal data – the categories of recipients to which we transmitted/disclosed or will transmit your data – the planned storage periods of data – the existence of the right to correction, deletion, restriction of processing and objection – the right to appeal – the right to know the origin of data in the event that we did not collect these data – the right to meaningful and detailed information on the existence of automated decision-making including profiling
  • According to Article 16 GDPR, you have the right to the correction of incorrect and/or the completion of incomplete personal data in storage at the TU Wien
  • According to  Article 17 GDPR, you have the right to the deletion of your personal data providing the deletion does not interfere with the execution of the right to the free expression of opinions and with the compliance with legal obligations, providing the deletion is not against public interest and providing the deletion does not hamper the enforcement, execution or defense of legal claims
  • According to Article 18 GDPR, you have the right to restrict the processing of your personal data if you contest or challenge the accuracy of these data, the processing of the data is illegal but you reject the deletion of these data and we no longer need the data while you still need the data to enforce, execute or defend legal claims or you have raised an objection against the data processing according to Article 21 GDPR
  • According to Article 20 GDPR, you have the right to receive the personal data you provided to us in a structured, well-established and machine-readable format or to demand the transmission to another authority and
  • According to Article 77 GDPR, you have the right to complain to a superior authority. As a rule, you may find such authority at your place of residence, your workplace or our company domicile.

Information on your Right of Objections according to Article 21 GDPR

You have the right to object at any time against the processing of your personal data, based on Article 6 para. 1, lit. f GDPR (data processing in the public interest) and Article 6, para. 1, lit. e GDPR (data processing based on fair balancing) for reasons, which arise from your specific situation. This shall also apply to the profiling as prescribed by Article 4 No. 4 GDPR, which is supported by this provision.

Once you file an objection, we will no longer process your personal data, unless we can establish compelling evidence, which is worthy of protection and outweighs your interests, rights and privileges, or unless the processing serves the enforcement, exercise or defence of legal claims.

To the extent that your objection addresses the processing of data for direct advertising, we will stop the processing immediately. In this case, citing a special situation is not required.  This shall also apply to profiling in as far as it relates to such direct advertising.

If you like to claim your right to object, an email to contact@ontotrans.eu will suffice.

10. Data security

  • We transmit all your personal data using the generally used and secure encryption standard TLS (Transport Layer Security). The TLS protocol is a proven and secure standard. Bankers use the standard for online banking transactions. You recognise a secure TLS connection by the s following the http (https://…) in your browser URL or by the lock symbol in the lower section of your browser.

    By the way, we use suitable technical and organisational safety procedures to protect your data against inadvertent or wilful manipulation, partial or complete loss, destruction or against the unauthorised access by third parties. We constantly improve these security measures as the technology advances.

11. Amendments to data security information and its timelines

This data protection information as amended in March 2020 is currently applicable.

Due to improvements of our website and website offers or based on statutory or government standard, it may become necessary to amend this data protection information. You find the latest applicable data protection information in this page. 

You may read or print this updated and amended version at any time.

Copyright © 2020 OntoTrans